MINUTES 
 

            The first VMC/VEC meeting for the session 2009-10 was held under the Chairmanship of Hon’ble Shri P.K. Senapati, Additional Dist. Magistrate and & Nominee Chairman Vidyalaya Management Committee, Kendriya Vidyalaya, Puri where the following members were present.  
 

1. REVIEW OF LAST VMC.

       The last VMC meeting for 2008-09 was held on 29-11-2008 in the Vidyalaya premises under the Chairmanship of Chairman nominated Shri Sudhansu Sekhar Bhuyan, Sub-Collector, Puri. 

      There was discussion on different matters pertaining to academic & non-academic areas of the vidyalaya. 
 
 
 
 
 

//2//

The suitable followup action was taken up as per the discussion and suggestions. 

i)  The purchase of Uniline UPS was made to streamline the computer teaching. 

ii) For additional section of class-I at present suitable furniture are being repaired & coloured.

iii) Eight display boards are being purchased for the use of students in four different houses.

iv) Old furniture are being repaired and new dual desks have replaced the old one.

v) An acrylic made speech stand is procured and is in use by the vidyalaya.

vi) Dual desk for a class is procured to ensure comfort using of the students and purchase made as per the KVS specification. These furnitures    are made available in two sections of class-VI.  

2. PROPOSAL TO OPEN COMMERCE STREAM (Resolution-1) 

           As per the KVS guidelines, all students passing class-X are not getting admission to continue science in class-XI Sc.  and thus without getting any other option to continue in K.V, they usually switch over to college.  Very often parents requested to give a second option to these students.  Opening of commerce stream is an option left out for the Vidyalaya to accommodate our pass out students and simultaneously the students of other CBSE school to continue study under CBSE in Commerce Stream.  Next session onwards rooms will be available to start this course. 

      The Committee agreed with the proposal and strongly resolved to open   +2 commerce stream from the next session i.e. 2010-11 for the immense benefits of our students. 

3. SPECIAL GRANT FROM KVS TO BE TAKEN NEW FURNITURE FOR THE 3^RD SECTION. (Resolution-2) 

      It is for kind information to the committee that since 3^rd section in class-I has already been started from the present session and there is approval of 3^rd section in all other classes up to class IXth from the coming session and basing on which the work order is issued to the construction agency to complete required work by the end of May, 2010.  There will be need of keeping furniture ready for these sections.  As it will require about 12 lakhs for providing suitable furniture as per KVS guidelines & the VVN of the vidyalaya will not be in a position to provide such huge amount, a special grant is sought from the KVS (HQ) for this purpose.  

      The Committee agreed with the proposal & requested to the Hon’ble Chairman to strongly recommend KVS (HQ) for releasing special sanction for this purpose.  The preparation of furniture will require 02 to 03 months for all these classes.

                                     //3//

4. DEVELOPING CHILDREN PARK( Resolution-3)

      The Vidyalaya is of more than 4 decades old but Children Park is not available for the students.  It is always expected to see our students’ physically fit to absorb any type of stress and strain arise due to academic pursuance.  This Vidyalaya needs a children park for the students use and especially for primary children. Of late an earmarked space is available in the campus adjacent to the primary block   to accommodate   the adequate number of game items like swing, slide, sea saw, merry go round (standing) etc.  

      The committee requested to Hon’ble Chairman Sir to write a D.O letter to KVS Regional Office for sanctioning a special amount of Rs. 5 lakhs to equip the children park at the specified site for which the proposal is already lying with the office of the Assistant Commissioner, KVS, RO, Bhubaneswar.  This will certainly help our primary students to have a new experience. 

5. REVIVAL OF BUS SERVICE (Resolution-4)  

         It is for kind information that 10 years back the bus service was available for the Vidyalaya being provided by OSRTC.  It was discontinued due to some technical reason.  There is a growing demand among the parents to revive the bus service for the vidyalaya and as per KVS guidelines, it is to be managed by the parents Assoication/ bus committee specially formed by taking the parents representative and one staff member of the vidyalaya.  In the last General Body meeting of the parents on 19/07/2009, it was proposed and as on date almost 100 option forms from the parents are available for the bus service.  The bus will be functioning in three routes (already giving in quotation and rate for students per month is invited from the suitable agencies).  Further, it was asked to provide rate for 25/35 seater buses only as these will be suitable for the road of the puri town.  In route -I -48 stduents,   in-route-II- 28 students & in route-III- 14 students are available and their option forms have been received.  In terms and conditions, the fitness certificate by the competent authority, ensuring safety and security of the students etc have been included. 

      The committee agreed to revive the bus service in the Vidyalaya for the best interest of the students and the committee also focused on the safety and security of the students & all type of precaution should   be taken care of.   The committees also   approved the quotation for the revival of the bus service and also to issue letter to R.T.O, Puri, & the Supdt. of police, puri for necessary guidance.  

6. ANY OTHER POINT WITH THE PERMISSION OF THE CHAIR.  

a) Approval of VEC 

    The Vidyalaya Executive Committee is a part of VMC and is hereby responsible for day today functioning of the vidyalaya under the supervision of Chairman, VMC.   The matters like quotation approval, condemnations,

                                     //4//

immediate &   urgent need of vidyalaya to take up in VEC with financial involvement etc.  Vidyalaya Management Committee as per KVS guidelines meet   at least 3 times a year but VEC is to meet any time i.e. as and when required.  Thus it needs the availability of members.  In this regard a proposal is submitted to Hon’ble Chairman, VMC for approval of the Vidyalaya Executive Committee for the benefit of the vidyalaya.  
 

PROPOSED VEC AS PER KVS EDUCATION CODE  

The Committee approved the proposed Executive Committee.  

6. (b) MEDICAL CHECK UP FOR STUDENTS

           As per KVS guidelines there should be minimum two times medical check up for the students in an academic session.  In this context, Dr. D.N. Sarangi, CDMO, Puri & Member of VMC has agreed to send a team of doctors for medical check up of students after receiving the official letters from Kendriya Vidyalaya, Puri.  The Committee thanked Dr. Sarangi for extending his hand for the betterment of the students.  

6(c) VIDYALAYA CANTEEN (Resolution-5) 

        The Vidyalaya Canteen is functioning with all satisfactory needs of the students and staff.  Considering the past performance of the present canteen agency, it is proposed to extend its functioning for one more year so that  

//5//

improvement in its service can be ensured in the interest of the students.  At present only eatables and telephone facilities are available. It is proposed to have minimum stationary materials for the students’ requirement so that minimum things will be made available in the campus like pencil, eraser, chart paper, graph paper, pen, sketch pen etc and students  movement to outside for these small things could be discouraged.  The agency will be asked to provide all these at market rate or even 5% lower than it.

             The Committee approved the proposal for one year extension of the canteen service to the campus inmates by the already functioning agency. 

6(d) PROPOSAL FOR MULTY -GYM.( Resolution-6) 

          As per KVS guidelines every school should have Multi -Gym for which sanction is provided from the Sports Control Board of KVS Regional Office.  A suitable room is available for the said purpose in which 6-7 items can be made available for students (VI onwards) and staff. 

       The committees accepted the proposal and requested the Chairman, VMC to write a D.O letter to the Assistant Commissioner, KVS, RO, Bhubaneswar for early sanction of amount for the said purpose.  

6. (e) POTABLE WATER TO THE PRIMARY BLOCK OF THE VIDYALAYA. (Resolution-7 )  

         It is for kind information to the august committee that lack of potable water in the primary section has caused a lot of inconvience.  The presently available water is quite reddish and not safe for drinking.  In this regard Hon’ble Chairman asked an estimate from Executive Engineer, PHD, Puri for providing six inch wide PHD pipe connection from the main line to the sump in the vidyalaya campus and from where the potable water will be lifted to the over head tank.  Since, the estimate is still pending with KVS (HQ), it is requested for a D.O letter from the desk of Hon’ble Chairman, VMC  to  the Commissioner, KVS, New Delhi for sanctioning the proposal and releasing the amount at the earliest,  so that the proposed work can be taken up at the earliest in the interest of the students.

(f) Condemnation of Articles for the Session 2008-09 

                         Annual stock verification had been done for the session 2008-09 of various departments of the Vidyalayas. The articles found Unserviceable/broken/damaged have been prepared in prescribed proforma which have completed the life span as fixed by KVS. 

As per the approval of Vidyalaya Management Committee, a general body meeting of parents was convened on 19/07/2009  and more than  500 parents  attended the same. Many academic and non-academic discussions were  

//8//

made including proposal for Bus Service.  On the basis of nomination by the     Chairman VMC,  the following parents  & Teachers were included in the PTA Executive Body by following KVS guidelines.